Graduation checklist

Months before you start the project

Submit study program if you have accumulated 40–50 credits.

Form 1: Forms are available in the web version of this document at Look under your program, then ’Graduation’ and then ’Graduation checklist


Started in 2015/2016 or earlier

Started in 2016/2017

Started in 2017/2018






Started in 2015/2016 or earlier

Started in 2016/2017

Started in 2017/2018

EIT-DS Entry Exit








Double degree Started in 2017/2018

Make sure both you and your graduation supervisor sign the form. If you did not yet decide on your graduation supervisor, the form should be signed by your mentor. Submit a signed paper version at the student administration and a digital version (in Word-format, without signatures) to:

ES: Preparation for Graduation Project

If you are an Embedded Systems student (following the regular ES program and not the EIT- ES program), then you need to do a preparation for graduation project (2IMC05 or 5T514, 10EC). The preparation for graduation project is best done in the semester preceding your graduation project. The preparation for graduation project is supervised by your graduation tutor and/or graduation supervisor, it involves a literature and feasibility survey, and it should result in a concrete project description with a detailed project planning. At the end of the preparation for graduation project you should present the project proposal report to the assessment committee that will also evaluate your Master project. After the presentation, your supervisor submits an assessment form to the student administration.

Weeks before you start your project

Read the graduation regulations. Submit your graduation plan (form 2).

Gather all the required signatures on the form and make a separate problem description. Submit all documents to the student administration.

While executing your project

Consult the dates of the examination committee meetings and register for one of them at the latest four weeks in advance via OSIRIS. You can do this by clicking on Progress and then Qualification request. Please select the date of your preference from the list above and fill in the date in the OSIRIS form.
EIT students that have followed their entry year at Eindhoven University of Technology and are currently following their exit year at one of the partner institutions should select one of the dates of the examination committee meetings and register by contacting Ms. Jessica Berger.
In this meeting, the examinations committee determines whether or not you qualify for the diploma.
Ensure that the assessment committee is composed at the latest 1 month before your final presentation. The graduation supervisor must assemble the committee according to the regulations, sign the form, and submit it to the student administration for the approval by the Examinations Committee.
Form 3: Assessment committee form.

At the end of your project

Graduation presentation at the latest 2 weeks before the examination meeting.

You can book a room for your presentation at the student administration (provided all results of your study program are registered at the administration). After the presentation, only minor corrections in the graduation report can be introduced.

Your supervisor should submit at the student administration:

•   your grade with the assessment report,

•   your graduation report,

•   and the declaration concerning the TU/e Code of Scientific Conduct signed by you.

If the graduation report should be confidential for 1 year or longer, have your supervisor indicate this on the graduation project assessment form. Also, if the report should be con- fidential for more than one year, you have to make both a public and confidential version. oth versions have to be submitted to the student administration.

Fill out the “Graduation Form” (form 4), which you receive by e-mail from the student administration. Submit it 2 weeks before the examination meeting to the student administration.

After you completed your project

 Fill out the graduation survey. You will get an e-mail with the link from the student administration.

Attend the graduation ceremony. You will get an email with the invitation from the student administration.