Graduation

The graduation project is a 45 EC research project on a topic related to Electrical Engineering, supervised by a staff member of the faculty of Electrical Engineering. It can be carried out within one of our nine research groups, outside the department, outside the university or abroad. A graduation project of 45 EC takes 32 weeks full-time without breaks. For students who started in 2015-2016, 2016-2017 or 2017-2018, the graduation project is still 40 EC corresponding with 28 weeks full-time without breaks. A student is allowed to start the graduation project if at most 10 credits of his electives are still open and the rest of the program is completed. Before starting the graduation work, a student and his supervisor set up a contract which specifies project details and summarizes study progress so far. Halfway through the graduation, the progress and results up to that moment are presented in a halfway presentation. At the end of the graduation, the final results are presented in a final presentation and in a paper. The professional skills academic writing and presenting scientific information are also part of the assessment. During the halfway evaluation, feedback is given on the professional skills. The feedback can then be used for the final evaluation in which the professional skills are also assessed. The assessment is done by a panel which is appointed by the Examination Committee. A graduation project may have to be preceded by lab trainings in order to be able to handle equipment and emergency situations safely. For the graduation project, additional Examination Regulation rules apply (Articles 15, 17, 19, 21, 26, 35).

For non-EU/EEA-students doing an external graduation project in the Netherlands, an additional graduation agreement (the NUFFIC Training Agreement) is mandatory. This training agreement can be downloaded from the NUFFIC site. Dutch law requires that copies of the agreement are kept by both the internship provider and TU/e. You can find more information at the Study In Holland-website. The training agreement should be signed by Mrs. Jolie van Wevelingen, managing director of the departments of Electrical Engineering and Applied Physics. Please, hand in a printed version of the training agreement to Mrs. Monique Hunck, Flux 0.158. The signed agreement will be ready for you the next day.

1. Finding a graduation project

You can find a graduation project in the Master Market Place, an online platform where you can browse through available graduation projects of our research groups. In the Master Market Place, graduation projects are continuously updated throughout the year.

2. Starting the graduation project

The graduation contract

Before you can start the graduation project, you have to fill in and sign the graduation contract. A graduation contract is a formal contract between student and supervisor that specifies details of the graduation project such as the research group where the graduation project will take place, project details like project description, duration and other arrangements, and the study progress overview. You can ask for a concept graduation contract by sending a request by email to the Center for Student Administration (CSA) EE.

Study progress overview

The study progress overview lists all courses you have done so far and what courses you still miss. The study progress overview is also your final and definite program of examinations which defines all your electives and other study components, including the graduation project as defined in the OER (article 3.6).

The Examination Committee will check if you meet the criteria for starting the graduation project (i.e. a maximum of two electives open and the rest of the program completed). If you meet these criteria, you will receive the concept graduation contract by email which you can then fill in together with your supervisor. After signing of the graduation contract by both you and your supervisor, you can hand in the graduation contract at the CSA EE in Flux 0.127. After the graduation contract is handed in, you can start your graduation project.

Duration of the graduation project

For students from generations 2018 and later (starting from September 2018), the duration of the graduation is 32 weeks full-time without breaks (45 EC). For students from previous generations (2015, 2016 and 2017), the duration of the graduation project is 28 weeks fulltime without breaks (40 EC) The graduation contract should clearly specify the start and end date of the graduation project.

3. Halfway through the graduation project

The graduation committee

In order to assess and grade the graduation project, the Examination Committee appoints a graduation committee. The graduation committee consists of three voting members and one or two non-voting (advisory) members. The EE Examination Regulations (see Appendix 12) stipulates strict rules regarding the setup of the graduation committee.

The graduation committee studies the half-way report, attends the half-way presentation and presents her remarks and findings to the student and supervisor by means of the Halfway EE Graduation Project Evaluation Form (see Downloads). At the end of the graduation project, the graduation committee assesses and grades the graduation work using the EE Graduation Project Evaluation Form. During the halfway evaluation as well as the final evaluation, the following five aspects are taken into account (each with an equal weighting factor):

  • Specialisation
  • Research and design
  • Execution
  • Report
  • Presentation and defense

After the halfway evaluation and after the final evaluation, the graduation committee sends the appropriate evaluation form to CSA EE in Flux 0.127.

The midterm presentation

Halfway through the graduation project, there will be an evaluation of the progress of your graduation project where you have to write your results up till then in a paper and present them during the presentation. After the presentation, you have to defend your work by means of answering questions from the graduation committee. From this evaluation you will get feedback which you can then use to improve your results for the final evaluation: the graduation defense. You will also receive feedback on your professional skills on academic writing and presenting scientific information which you can also use to improve your professional skills.

4. Completing the graduation project

The graduation paper

The graduation project is concluded by writing a graduation paper between 8 to 12 pages (conform IEEE publications format), which describes the project and its results, and is ready to be submitted as a regular contribution to a periodical.

Apart from your supervisor and the graduation committee, the graduation paper should also be send by email to CSA EE ten working days before the planned panel presentation. Please use this title page for your paper.

The graduation defense

After the graduation project has finished within the designated deadline, you have to present and defend your graduation work to the graduation committee. At the end of the meeting, the graduation committee assesses and grades your graduation work using the EE Graduation Project Evaluation Form. The final grade of the graduation project shall be rounded to the nearest half grade on a scale of 0 to 10. The graduation project is considered successfully completed if it is assessed with a final grade of 6 or more. The graduation committee may nominate you for the classification Cum Laude/with distinction if your final grade is 9.0 or more. The definitive classification will be determined by the Examination Committee.

Delayed completion

In exceptional cases, it may be necessary to extend the graduation project period. The extension can be done by at most two months. The Examination Committee needs to be informed of this extension before the end of the original graduation period. If the extension will be more than two months, a new graduation contract must be submitted to CSA EE, for which an approval of the Examination Committee is needed.

5. Graduation formalities

TU/e Code of Scientific Conduct for the Master’s Thesis

On completion of the graduation project, you have to fill in the TU/e Code of Scientific Conduct for the Master's Thesis to declare that the thesis has been carried out in accordance with the rules of the TU/e Code of Scientific Conduct.

Handing in the final evaluation form

The final evaluation form should be handed in (either by the graduation supervisor, the secretary of the research group or another representative of the graduation committee) at the CSA EE in Flux 0.125 at least 10 working days before the next Examination Committee meeting takes place. Furthermore, all other results (exams, internship) should be known and registered in Osiris 10 working days before the Examination Committee meeting as well.

Registering for the Examination Committee meeting

In order to graduate you need to register through Osiris for the final Examination Committee meeting. (In Osiris, on the Progress Tab, click Qualification Request) The closing date for registration is about four weeks before the Examination Committee meeting. For exact data, see the Graduation deadlines in the Digital Study Guide. Registration always refers to the first upcoming session of the Examination Committee. You do not have to be present at the meeting.

Terminating your enrollment from TU/e

When all parts of the curriculum are finished and you have registered for the Examination Committee, you can terminate your enrollment from TU/e. Your enrollment will not be terminated automatically during the academic year. In order to terminate your enrollment before August 31 and receive a refund of your tuition fee, you must submit a request to that effect. You can find all information regarding the termination of enrollment procedure here

Meeting of the Examination Committee

During the Examination Committee meeting, the Examination Committee assesses your graduation project as well as the other study components obtained during your master. Based on the final evaluation form, the Examination Committee determines the final grade for the graduation project. The Examination Committee may award the classification with distinction (“Cum Laude”) if the average grade is 8.0 or higher for all the study components, with the additional requirement that the graduation project must have a grade of 9.0 or higher. In addition, none of the study components that are part of the study program may have a grade lower than a 6.0. When you meet the requirements for classification with distinction, the Examination Committee invites your graduation supervisor or another representative from the graduation committee to explain why you should obtain the classification with distinction. Based on this hearing, the Examination Committee makes her final decision.

6. After the graduation

After the Examination Committee has decided that you have graduated, you will receive an email from the Examination Committee. You can also check your graduation status in Osiris. 

"Search year"/Orientation year

After graduation, non-EU/EEA-graduates can apply for an orientation year, also called “search year”. With this residence permit, the graduate is allowed to stay in Holland for at most 1 year to find a job. You should hand in the application at IND yourself. You can find more information regarding the “search year” via the NUFFIC website. If you have more questions regarding the application for the “search year”, you can contact Ms. Angie Lammen.

7. Graduation ceremony

Approximately two weeks before the graduation ceremony, you will receive an email from CSA inviting you to the graduation ceremony. You can find the dates of all master graduation ceremonies from Electrical Engineering here. During the ceremony, you (as well as your fellow master graduates) will receive your diploma from your graduation supervisor. After the ceremony, you and your invitees are invited for drinks. If you want, you can also engrave your name and graduation year in the glass windows of our TU/e Alumni Avenue before the ceremony.