Graduation procedure for double diploma students

Graduation procedure for double diploma students

If you are a double diploma student,  you follow the standard procedure in which you need to request the Examination Committee AP (EC AP) to determine that you have completed your master exam program and are eligible for your master degree. Make sure to submit your graduation request about 5 weeks prior to the expected date of completion of your exam program. You submit your graduation request via OSIRIS Student by clicking on 'Progress' and then 'Status: Request graduation'. 

After your graduation request

Your graduation request will be discussed during an EC AP meeting without your presence. Below you can find the set deadlines and more information when your request will be discussed. If you meet all the requirements of your degree program, you will receive an e-mail about the decision after the meeting. If you do not meet the requirements, you will be notified an moved to the next EC AP meeting. 

Deadlines

EC AP meeting Deadline to register for the EC AP meeting Deadline all credits registered Graduation Ceremony
27/03/2024 28/02/2024 13/03/2024 17/06/2024
24/04/2024 27/03/2024 10/04/2024 17/06/2024
29/05/2024 01/05/2024 15/05/2023 17/06/2024
26/06/2024 29/05/2024 12/06/2024 14/10/2024
No meeting in July
28/08/2024 31/07/2024 14/08/2024 14/10/2024
25/09/2024 28/08/2024 11/09/2024 09/12/2024
30/10/2024 02/10/2024 16/10/2024 09/12/2024
27/11/2024 30/10/2024 13/11/2024 03/02/2025
11/12/2024 13/11/2024 27/11/2024 03/02/2025
29/01/2025 01/01/2025 15/01/2025 07/04/2025
26/02/2025 29/01/2025 12/02/2025 07/04/2025
26/03/2025 26/02/2025 12/03/2025 23/06/2025
30/04/2025 02/04/2025 16/04/2025 23/06/2025
28/05/2025 30/04/2025 14/05/2025 23/06/2025
25/06/2025 28/05/2025 11/06/2025 TBA
No meeting in July
27/08/2025 30/07/2025 13/08/2025 TBA

EC AP meeting

Every month (except July) there is an EC AP meeting. Your graduation request will be discussed during the EC AP meeting without your presence.

Deadline to register for EC AP meeting

The deadline to register yourself in Osiris for the EC AP meeting is 4 weeks prior to the EC AP meeting. Registration always refers to the first upcoming EC AP meeting. If you register after the deadline, your graduation request will be postponed to the next EC AP meeting. You can find the deadlines to register for the EC AP meetings in the table above.

Please mention in the mark field in your graduation request in Osiris the date of your final exam program activity.

Deadline all credits registered

10 working days prior to the EC AP meeting the following steps have to be completed.

1. Approved exam program

Please check whether you have an exam program approved by the SPC (Study Program Committee)  AP and/or whether you have communicated any changes in your exam program to the SPC via the appropriate form and whether it has been approved. 

Without an approved exam program your graduation request will be rejected.

2. Grades processed in Osiris

Please check that all courses in your exam program approved by the Study Program Committee are completed and all results are registered in Osiris.

3. Documents needed in order to graduate

If you have not completed the three steps above 10 working days prior to the EC AP meeting your graduation request will be rejected and postponed to the next EC AP meeting.

After the EC AP meeting

You will receive an e-mail with the decision of the EC AP approving or rejecting your graduation request. If your graduation request is approved, the EC AP decision will be visible in Osiris 3 working days after the EC AP meeting. If your graduation request  is rejected, your graduation request will be postponed to the next EC AP meeting.

If you need proof of your diploma before the graduation ceremony, you can request a certificate of achievement from ESA central (esa@tue.nl)after the decision of the EC AP is visible in Osiris. You can download an extract of your diploma 3 working days after the decision of the EC AP is visible in Osiris via DUO. The extract is a valid proof of your diploma.

Your graduation date on your diploma will always be the date of your final exam program activity, not the date of the EC AP meeting.

Terminating your TU/e enrollment

When all results of your exam program are registered in Osiris and you have registered for the EC AP meeting, you can terminate your enrollment from TU/e. Your enrollment will not be terminated automatically during the academic year. In order to terminate your enrollment before August 31 and receive a refund of your tuition fee, you must submit a request to that effect. The refund does not apply to the months of July and August. 

You can find all information regarding the termination of enrollment procedure here.

Graduation Ceremony

In the table above (last column) you can find the date of your graduation ceremony related to your graduation request. Save this date in your agenda.

Approximately one month before the graduation ceremony, you receive an invitation via e-mail from the CSA AP. During the ceremony, you (as well as your fellow master graduates) receive your diploma in public. After the ceremony, you and your invitees are invited for drinks.

If you do not want to attend the graduation ceremony, you can collect your diploma after the graduation ceremony took place. Please make an appointment to pick up your diploma at the CSA AP office in Flux 0.124.