Graduation procedure for double diploma students

If you are a double diploma student,  you follow the standard procedure in which you need to request the Examination Committee NF (EC NF) to determine that you have completed your master exam program and are eligible for your master degree. Make sure to submit your graduation request about 5 weeks prior to the expected date of completion of your exam program. You submit your graduation request via OSIRIS Student by clicking on 'Progress' and then 'Status: Request graduation'.

Your graduation request will be discussed during an EC NF meeting without your presence. Below you can find the set deadlines and more information when your request will be discussed. If you meet all the requirements of your degree program, you will receive an e-mail about the decision after the meeting. If you do not meet the requirements, you will be notified an moved to the next EC NF meeting.

Every month (except July) there is an EC NF meeting. Your graduation request will be discussed during the EC NF meeting without your presence.

The deadline to register yourself in Osiris for the EC NF meeting is 4 weeks prior to the EC NF meeting. Registration always refers to the first upcoming EC NF meeting. If you register after the deadline, your graduation request will be postponed to the next EC NF meeting. You can find the deadlines to register for the EC NF meetings in the table above.

Please mention in the mark field in your graduation request in Osiris the date of your final exam program activity.

10 working days prior to the EC NF meeting the following steps have to be completed.

1. Approved exam program

Please check whether you have an exam program approved by the SPC (Study Program Committee)  NF and/or whether you have communicated any changes in your exam program to the SPC via the appropriate form and whether it has been approved. 

Without an approved exam program your graduation request will be rejected.

2. Grades processed in Osiris

Please check that all courses in your exam program approved by the Study Program Committee are completed and all results are registered in Osiris.

3. Documents needed in order to graduate

• Master thesis assessment form (send to CSA AP by the chair of your graduation committee)
• Master thesis with title page 
• Master thesis abstract
• Science Communication Product (SCP)
• TU/e code of scientific conduct for the Master’s thesis 
• External internship assessment form (send to CSA AP by the chair of your graduation committee)
• External internship report

If you have not completed the three steps above 10 working days prior to the EC NF meeting your graduation request will be rejected and postponed to the next EC NF meeting.

You will receive an e-mail with the decision of the EC NF approving or rejecting your graduation request. If your graduation request is approved, the EC NF decision will be visible in Osiris 3 working days after the EC NF meeting. If your graduation request  is rejected, your graduation request will be postponed to the next EC NF meeting.

If you need proof of your diploma before the graduation ceremony, you can request a certificate of achievement from ESA central (esa@remove-this.tue.nl)after the decision of the EC NF is visible in Osiris. You can download an extract of your diploma 3 working days after the decision of the EC NF is visible in Osiris via DUO. The extract is a valid proof of your diploma.

Your graduation date on your diploma will always be the date of your final exam program activity, not the date of the EC NF meeting.

When all results of your exam program are registered in Osiris and you have registered for the EC NF meeting, you can terminate your enrollment from TU/e. Your enrollment will not be terminated automatically during the academic year. In order to terminate your enrollment before August 31 and receive a refund of your tuition fee, you must submit a request to that effect. The refund does not apply to the months of July and August. 

You can find all information regarding the termination of enrollment procedure here.

In the table above (last column) you can find the date of your graduation ceremony related to your graduation request. Save this date in your agenda.

Approximately one month before the graduation ceremony, you receive an invitation via e-mail from the CSA AP. During the ceremony, you (as well as your fellow master graduates) receive your diploma in public. After the ceremony, you and your invitees are invited for drinks.

If you do not want to attend the graduation ceremony, you can collect your diploma after the graduation ceremony took place. Please make an appointment to pick up your diploma at the CSA  AP office in Flux 0.124.