Graduation procedure for double diploma students

If you are a double diploma student, you follow the standard procedure in which you need to request the Examination Committee AP (EC AP) to determine that you have completed your bachelor exam program and are eligible for your bachelor degree. Make sure to submit your graduation request about 5 weeks prior to the expected date of completion of your exam program. You can submit the request via OSIRIS Student by clicking on 'Progress' and then 'Status: Request graduation'. 

Your graduation request will be discussed during an EC AP meeting without your presence. Below you can find the set deadlines and more information when your request will be discussed. If you meet all the requirements of your degree program, you will receive an e-mail about the decision after the meeting. If you do not meet the requirements, you will be notified an moved to the next EC AP meeting.

*If you have a resit in the interim period, the deadline will be 23/08/2024.

Every month (except July) there is an EC AP meeting. Your graduation request will be discussed during the EC AP meeting without your presence.

The deadline to register yourself in OSIRIS for the EC AP meeting is 4 weeks prior to the EC AP meeting. Registration always refers to the first upcoming EC AP meeting. If you register after this deadline your graduation request will be postponed to the next EC AP meeting. You can find the deadlines to register for the EC AP meetings in the table above.

Please mention in the mark field in your graduation request in Osiris the date of your final exam program activity.

10 working days prior to the EC AP meeting the following steps have to be completed.

1. Approved exam program
Please check whether you have an exam program approved by the Study Program Committee Applied Physics (SPC AP) and/or whether you have communicated any changes in your exam program to the SPC AP. Cohorts 2017 and younger, please submit your program via the PlanApp and check if the SPC AP indeed approved your exam program. Cohorts 2016 and older, please submit your exam program via the appropriate form.

Without an approved exam program your graduation request will be rejected and postponed to the next EC AP meeting. 

2. Grades processed in OSIRIS

Please check that all courses  in your exam program approved by the SPC AP are completed including Studium Generale activities (all cohorts) and My Future activities (from cohort 2020 and younger) and all results are registered in OSIRIS.

3. Documents needed in order to graduate

• BEP assessment form
• BEP report
• The TU/e code of scientific conduct for the Bachelor's final project

These documents should be sent to the Center for Student Administration Applied Physics (CSA AP) by the first TU/e examiner of the project.

If you have not completed the three steps above 10 working days prior to the EC AP meeting your graduation request will be rejected and postponed to the next EC AP meeting.

You will receive an e-mail with the decision of the EC AP approving or rejecting your graduation request. If your graduation request is approved, the EC AP decision will be visible in OSIRIS 3 working days after the EC AP meeting. If your graduation request  is rejected, your graduation request will be postponed to the next EC AP meeting.

If you need proof of your diploma before the graduation ceremony, you can request a certificate of achievement from ESA central (esa@remove-this.tue.nl) after the EC AP decision is visible in OSIRIS. You can also download an extract of your diploma 3 working days after the EC AP decision is visible in OSIRIS via DUO. The extract is a valid proof of your diploma.

In general, the graduation date on your diploma will be the date of your final exam program activity, not the date of the EC AP meeting.

When all results of your exam program are registered and you have registered for the EC AP meeting, you can terminate your enrollment from TU/e. Your enrollment will not be terminated automatically during the academic year. In order to terminate your enrollment before August 31 and receive a refund of your tuition fee, you must submit a request to that effect. The refund does not apply to the months of July and August.

You can find all information regarding the termination of enrollment procedure here.

Once a year in September there is a graduation ceremony during the MomenTUm ceremony where all bachelor graduates of last academic year receive their bachelor diploma.

If you do not want to attend the graduation ceremony during MomenTUm, you can collect your diploma earlier. Please make an appointment to pick up your diploma at the CSA AP office in Flux 0.124.

More information on what to do if you want to enroll into a Master’s program after completing your Bachelor’s program can be found here.