In order to graduate from your master program, you need to request the EC AI&ES to determine whether you have completed your master exam program and are eligible for your master's degree (diploma application). Such request is called diploma application and it is done via Osiris Student by clicking on 'Progress' and then 'Status: Request graduation'. Make sure to submit your diploma application at least four weeks before the final EC AI&ES meeting scheduled in August
Below you can find the set of deadlines and more information.
EC AI&ES meetings
Deadline to diploma
Deadline to send
documents to CSA EE
|29 September 2023||1 September 2023||15 September 2023||* to be determined|
|27 October 2023||20 September 2023||13 October 2023|
|24 November 203||27 October 2023||10 November 2023|
|22 December 2023||24 November 2023||8 December 2023|
|26 January 2024||29 December 2023||12 January 2024|
|23 February 2024||26 January 2024||9 February 2024|
|29 March 2024||1 March 2024||15 March 2024|
|26 April 2024||29 March 2024||12 April 2024|
|31 May 2024||3 May 2024||17 May 2024|
|28 June 2024||31 May 2024||14 June 2024|
|No meeting in July|
|30 August 2024||2 August 2024||16 August 2024|
* The graduation dates for the academic year 2023-2024 will be made available at a later moment, expected at the begining of 2024. Please check this page for updates and save the date in your agenda.
Every month (except July) there is an EC AI&ES meeting. Your diploma application will be discussed during the EC AI&ES meeting without you being present.
The deadline to submit diploma application via Osiris Student is 4 weeks (28 working days) prior to the EC AI&ES meeting. Registration always refers to the first upcoming EC AI&ES meeting. If you register after the deadline, your diploma application will be postponed for the next EC AI&ES meeting. Please check the deadlines to register for the EC AI&ES meetings in the table above.
At least 10 working days before the EC AI&ES meeting the following steps have to be completed:
1. Approved program of examinations (study program)
Please check whether your program of examinations has been approved by the EC AI&ES. Should you have communicated any changes in your program of examinations to the EC AI&ES, these changes have to be approved as well.
Without a program of examinations approved by the EC AI&ES your diploma application will be rejected.
2. Grades processed in Osiris
Please check that all courses in your program of examinations approved by the EC AI&ES are completed and all results are registered in Osiris.
3. Documents needed to graduate
The thesis and the Assessment form Graduation project AI&ES (send to the CSA EE by the chair of your graduation committee after your final presentation and defense)
Title page Graduation report AI&ES (send to the CSA EE by you)
Signed TU/e code of scientific conduct for the Master’s thesis (send to the CSA EE by you)
Should you not have completed the three steps above 10 working days prior to the EC AI&ES meeting your diploma application will be rejected and postponed to the next EC AI&ES meeting.
You will receive an e-mail with the decision of the EC AI&ES approving or rejecting your diploma graduation. The EC AI&ES decision will be visible in Osiris 3 working days after the EC AI&ES meeting. If your diploma application is rejected, it will be postponed to the next EC AI&ES meeting.
If you need proof of your diploma before the graduation ceremony, you can request a certificate of achievement from ESA central after the EC AI&ES decision is visible in Osiris. You can download an extract of your diploma 3 working days after the EC AI&ES decision is visible in Osiris via DUO. The extract is a valid proof of your diploma.
Please note that your graduation date on your diploma is always the date of your final exam program activity, not the date of the EC AI&ES meeting.
When all results of your exam program are registered in Osiris and you have registered for the EC AI&ES meeting, you can terminate your enrollment from TU/e. Your enrollment will not be terminated automatically during the academic year. In order to terminate your enrollment before August 31 and receive a refund of your tuition fee, you must submit a request to that effect. The refund does not apply to the months of July and August.
You can find all information regarding the termination of enrollment procedure here.
In the table above you can find the date of your graduation ceremony (when available). For the academic year 2023-2024 these will be made available at a later moment, expected at the begining of 2024. Please check this page for updates and save the date in your calendar.
Approximately two weeks before the graduation ceremony, you will receive an invitation via e-mail from the CSA EE. During the ceremony, you (as well as your fellow master graduates) receive your diploma in a public ceremony. After the ceremony, you and your guests are invited for drinks.
Should you prefer not to attend the graduation ceremony, you can collect your diploma after the graduation ceremony took place. Please contact the CSA EE to make an appointment to pick up your diploma at the CSA EE office.