Graduation checklist

Months before you start the project

Submit study program if you have accumulated 40–50 credits.

Form 1: Forms are available in the web version of this document at Look under your program, then ’Graduation’ and then ’Graduation checklist’.








Internal double diploma

Find the form here

The form should be signed by the representative from the research group in which you plan to graduate. A list of contact persons for these groups can be found here. The contact person is the representative of the research group.

Weeks before you start your project

Read the graduation regulations.

Submit your graduation plan (form 2).

Gather all the required signatures on the form and make a separate problem description. Submit all documents to the student administration, we will submit the document to the academic advisor for approval. Please note that your study program needs to be approved officially before submitting the graduation plan.

While executing your project

Consult the dates of the examination committee meetings and register for one of them at the latest four weeks in advance via Osiris. You can do this by clicking on Progress and then Qualification request. Please select the date of your preference from the list above and fill in the date in the Osiris form.

In this meeting, the examinations committee determines whether or not you qualify for the diploma. Please note that you do not have to be present during the meeting.

Ensure that the assessment committee is composed at the latest 1 month before your final presentation.

The graduation supervisor must assemble the committee according to the regulations, sign the form, and submit it to the student administration electronically ( for the approval by the Examinations Committee.

Without an approved assessment committee, you are not allowed to have your defense and we will not process your result in Osiris.

Form 3: Assessment committee form.

End you enrollment: please check the following link from the study guide. For questions about your enrollment, please contact

At the end of your project

Book a room for your presentation, provided all components, apart from the graduation project, of your study program are completed. Book the room for at least 2 hours. After the presentation, only minor corrections in the graduation report can be introduced.

Your supervisor should submit to the student administration:

•   your grade with the assessment report (electronically to:,

•   your graduation report in a pdf file,

•   the declaration concerning the TU/e Code of Scientific Conduct signed by you.

If the graduation report should be confidential for 1 year, have your supervisor indicate this on the graduation plan. If the report should be confidential for (maximum) 5 years, approval of the program director is necessary, like indicated on the graduation plan.

After you completed your project

Fill out the graduation survey. You will get an e-mail with the link from the student administration.

Attend the graduation ceremony. You will get an email with the invitation from the student administration about 2 weeks in advance with the exact timeslot and location.