Registering for the Examination Committee EE meeting in order to finish your master program
In order to graduate from your master program you need to request the Examination Committee EE (EC EE) to determine that you have completed your master exam program and are eligible for your master degree. Make sure to submit your graduation request about 5 weeks prior to the expected date of completion of your exam program. You submit your graduation request via Osiris Student by clicking on 'Progress' and then 'Status: Request graduation'.
Below you find the set of deadlines and more information.
|EC EE meeting||Deadline to register for EC EE meeting||Final date to send results/documents to CSA EE||Graduation ceremony EE|
|29 Aug. 2022||1 Aug. 2022||15 Aug. 2022||18 Oct. 2022|
|28 Sep. 2022||31 Aug. 2022||14 Sep. 2022||18 Oct. 2022|
|26 Oct. 2022||28 Sep. 2022||12 Oct. 2022||20 Dec. 2022|
|30 Nov. 2022||2 Nov. 2022||16 Nov. 2022||20 Dec. 2022|
|14 Dec. 2022||16 Nov. 2022||30 Nov. 2022||14 Mar. 2023|
|25 Jan. 2023||28 Dec. 2022||11 Jan. 2023||14 Mar. 2023|
|22 Feb. 2023||25 Jan. 2023||8 Feb. 2023||14 Mar. 2023|
|29 Mar. 2023||1 Mar. 2023||15 Mar. 2023||16 May 2023|
|19 Apr. 2023||22 Mar. 2023||5 Apr. 2023||16 May 2023|
|31 May 2023||3 May 2023||17 May 2023||11 Jul. 2023|
|28 Jun. 2023||31 May 2023||14 Jun. 2023||11 Jul. 2023|
|No meeting in July|
|29 Aug. 2023||1 Aug. 2023||15 Aug. 2023||10 Oct. 2023|
Examination Committee EE meeting
Every month (except July) there is an EC EE meeting. Your graduation request will be discussed during the EC EE meeting without your presence.
Deadline to register for EC EE meeting
The deadline to register yourself in Osiris for the EC EE meeting is 4 weeks prior to the EC EE meeting. Registration always refers to the first upcoming EC EE meeting. If you register after the deadline, your graduation request will be postponed to the next EC EE meeting. You can find the deadlines to register for the EC EE meetings in the table above.
Please mention in the mark field the date of your final exam program activity.
Final date to send results/documents to CSA EE
10 working days prior to the EC EE meeting the following steps have to be completed.
1. Approved exam program
Please check whether you have an exam program approved by the EC EE and/or whether you have communicated any changes in your exam program to the EC EE via the portal of the EC EE and that this has been approved by the EC EE.
Without an exam program approved by the EC EE your graduation request will be rejected.
2. Grades processed in Osiris
Please check that all courses in your exam program approved by the EC are completed and all results are registered in Osiris.
3. Documents needed in order to graduate
- Master thesis assessment form (send to CSA EE by the chair of your graduation committee)
- Master thesis with title page (send to CSA EE by you)
- The TU/e code of scientific conduct for the Master’s thesis (send to CSA EE by you)
If you have not completed the three steps above 10 working days prior to the EC EE meeting your graduation request will be rejected and postponed to the next EC EE meeting.
After the EC EE meeting
You will receive an e-mail with the decision of the EC EE approving or rejecting your graduation request. The EC EE decision will be visible in Osiris 3 working days after the EC EE meeting. If your graduation request is rejected, your graduation request will be postponed to the next EC EE meeting.
If you need proof of your diploma before the graduation ceremony, you can request a certificate of achievement from ESA central after the EC EE decision is visible in Osiris. You can download an extract of your diploma 3 working days after the EC EE decision is visible in Osiris via DUO. The extract is a valid proof of your diploma.
Your graduation date on your diploma is always the date of your final exam program activity, not the date of the EC EE meeting.
Terminating your TU/e enrollment
When all results of your exam program are registered in Osiris and you have registered for the EC EE meeting, you can terminate your enrollment from TU/e. Your enrollment will not be terminated automatically during the academic year. In order to terminate your enrollment before August 31 and receive a refund of your tuition fee, you must submit a request to that effect. The refund does not apply to the months of July and August.
You can find all information regarding the termination of enrollment procedure here.
In the table above you can find the date of your graduation ceremony. Save this date in your agenda.
Approximately two weeks before the graduation ceremony, you receive an invitation via e-mail from the CSA EE. During the ceremony, you (as well as your fellow master graduates) receive your diploma in public. After the ceremony, you and your invitees are invited for drinks.
If you do not want to attend the graduation ceremony, you can collect your diploma after the graduation ceremony took place. Please contact CSA EE to make an appointment to pick up your diploma at the CSA EE office.