Graduation procedure for double diploma students

Graduation procedure for double diploma students

If you are a double diploma student and want to graduate from your master program, you need to request the Examination Committee EE (EC EE) to determine that you have completed your master exam program and are eligible for your master degree. Make sure to submit your graduation request about 5 weeks prior to the expected date of completion of your exam program. You submit your graduation request via Osiris Student by clicking on 'Progress' and then 'Status: Request graduation'. 

Below you find the set of deadlines and more information.

Graduation deadlines

EC EE meeting 

Deadline to register for EC EE meeting

Final date to send results/documents to CSA EE

Graduation ceremony EE

26 Jun. 2024 29 May 2024 12 Jun. 2024 15 Oct. 2024
No meeting in July
28 Aug. 2024 31 Jul. 2024 14 Aug. 2024 15 Oct. 2024
25 Sep. 2024 28 Aug. 2024 11 Sep. 2024 10 Dec. 2024
30 Oct. 2024 2 Oct. 2024 16 Oct. 2024 10 Dec. 2024
27 Nov. 2024 30 Oct. 2024 13 Nov. 2024 4 Feb. 2025
18 Dec. 2024 20 Nov. 2024 4 Dec. 2024 4 Feb. 2025
29 Jan. 2025 1 Jan. 2025 15 Jan. 2025 8 Apr. 2025
26 Feb. 2025 29 Jan. 2025 12 Feb. 2025 8 Apr. 2025
26 Mar. 2025 26 Feb. 2025 12 Mar. 2025 24 Jun. 2025
30 Apr. 2025 2 Apr. 2025 16 Apr. 2025 24 Jun. 2025
28 May 2025 30 Apr. 2025 14 May 2025 24 Jun. 2025
25 Jun. 2025 28 May 2025 11 Jun. 2025 Oct. 2025
No meeting in July
27 Aug. 2025 30 Jul. 2025 13 Aug. 2025 Oct. 2025

Examination Committee EE meeting

Every month (except July) there is an EC EE meeting. Your graduation request will be discussed during the EC EE meeting without your presence.

Deadline to register for EC EE meeting

The deadline to register yourself in Osiris for the EC EE meeting is 4 weeks prior to the EC EE meeting. Registration always refers to the first upcoming EC EE meeting. If you register after the deadline, your graduation request will be postponed to the next EC EE meeting. You can find the deadlines to register for the EC EE meetings in the table above.

Please mention in the mark field the date of your final exam program activity.

Final date to send results/documents to CSA EE

10 working days prior to the EC EE meeting the following steps have to be completed.

1. Approved exam program

Please check whether you have an exam program approved by the EC EE and/or whether you have communicated any changes in your exam program to the EC EE via Osiris Case and that this has been approved by the EC EE.

Without an exam program approved by the EC EE your graduation request will be rejected.

2. Grades processed in Osiris

Please check that all courses in your exam program approved by the EC are completed and all results are registered in Osiris.

3. Documents needed in order to graduate

If you have not completed the three steps above 10 working days prior to the EC EE meeting your graduation request will be rejected and postponed to the next EC EE meeting.

After the EC EE meeting

You will receive an e-mail with the decision of the EC EE approving or rejecting your graduation request. The EC EE decision will be visible in Osiris 3 working days after the EC EE meeting. If your graduation request is rejected, your graduation request will be postponed to the next EC EE meeting.

If you need proof of your diploma before the graduation ceremony, you can request a certificate of achievement from ESA central after the EC EE decision is visible in Osiris. You can download an extract of your diploma 3 working days after the EC EE decision is visible in Osiris via DUO. The extract is a valid proof of your diploma.

Your graduation date on your diploma is always the date of your final exam program activity, not the date of the EC EE meeting.

Terminating your TU/e enrollment

When all results of your exam program are registered in Osiris and you have registered for the EC EE meeting, you can terminate your enrollment from TU/e. Your enrollment will not be terminated automatically during the academic year. In order to terminate your enrollment before August 31 and receive a refund of your tuition fee, you must submit a request to that effect. The refund does not apply to the months of July and August. 

You can find all information regarding the termination of enrollment procedure here.

Graduation ceremony

In the table above you can find the date of your graduation ceremony. Save this date in your agenda.

Approximately one month before the graduation ceremony, you receive an invitation via e-mail from the CSA EE. During the ceremony, you (as well as your fellow master graduates) receive your diploma in public. After the ceremony, you and your invitees are invited for drinks.

If you do not want to attend the graduation ceremony, you can collect your diploma after the graduation ceremony took place. Please contact CSA EE to make an appointment to pick up your diploma at the CSA EE office.